Job openings
Executive Associate to the Director (posted May 7, 2015)
Summary of the position
Performs a variety of complex and confidential administrative support activities for the Director of the Large Binocular Observatory. Assists the Director with sensitive and complex administrative matters, adhering to highest standards of protocol and confidentiality. Assists the Director with communication and outreach activities, including website and social media.
Duties and Responsibilities
Minimum Qualifications
Preferred Qualifications
Outstanding UA benefits include health, dental, and life insurance; paid vacation, sick leave and holidays; UA/ASU/NAU tuition reduction for employee and qualified family members; access to campus cultural and recreational activities; state retirement, and more.
More information on the UA Employee Benefits: http://www.hr.arizona.edu/benefits
Resources for UA Prospective Employees: http://employment.arizona.edu/
To apply for this job, please follow this link.
Summary of the position
Performs a variety of complex and confidential administrative support activities for the Director of the Large Binocular Observatory. Assists the Director with sensitive and complex administrative matters, adhering to highest standards of protocol and confidentiality. Assists the Director with communication and outreach activities, including website and social media.
Duties and Responsibilities
- Provides administrative support for director of the Observatory.
- Assists the Director responding to extremely confidential or critical information and supports the goals and objectives of the Observatory.
- Oversees the coordination of calendars and determines priorities.
- Coordinates meetings, shepherds paperwork, writes meeting minutes and activity reports.
- Maintains Director's calendar, correspondence, and travel.
- Arranges/coordinates meetings, staff retreats, conferences, and appointments
- Assists the Director with maintenance and development of the content of the Observatory website.
- Assists the Director with outreach and communication to external constituencies, including social media.
- Assists the Director with monitoring of the Observatory operational metrics
- Provides occasional administrative support for the Observatory management team.
Minimum Qualifications
- Bachelor degree
- 5+ years of experience in administration of a science oriented organization
- Strong experience in public relations and/or outreach with a science oriented organization.
- Excellent written and oral English skills.
- Expert proficiency in computer skills related to administration, editing, outreach, and organization metrics.
- Articulate communicator with people of varied backgrounds and education levels.
- Capacity to multitask high volume of work quickly and with accuracy.
- Functions well under pressure and in time-sensitive situations.
- Possess a positive, upbeat attitude with ability to think on feet and to work with a team.
- Able to work productively without supervision.
- High degree of initiative and accountability.
- Familiarity with and interest in science-related organization.
Preferred Qualifications
- Graduate Degree
- Familiarity with language of scientific research and peer-reviewed articles.
- Familiarity with astronomy or space sciences.
Outstanding UA benefits include health, dental, and life insurance; paid vacation, sick leave and holidays; UA/ASU/NAU tuition reduction for employee and qualified family members; access to campus cultural and recreational activities; state retirement, and more.
More information on the UA Employee Benefits: http://www.hr.arizona.edu/benefits
Resources for UA Prospective Employees: http://employment.arizona.edu/
To apply for this job, please follow this link.
You can search the vacant positions at University of Arizona (and LBTO) by visiting the Human Resources web page here: https://www.uacareertrack.com/